Invoice Controller - Imports Vacancy at C.Steinweg Group Tanzania

 

Invoice Controller - Imports Vacancy at C.Steinweg Group Tanzania

Invoice Controller-Imports 

Job Description

Key Requirements of the Job:

Responsible to follow up and control of Company’s import logistics operations invoices and ensure proper clearance of documents, relevant charges, and payment thereof in line with company policy and procedure.

Main Duties:

Following up shipping’s and BOL documents for proper receipt of cargo in line with documentations

Receive payment requests invoices and bills and ensure compliance with disbursement policies and procedures. This includes verifying that Payment Request Forms are properly authorized and supported by appropriate documentation.

Verify the accuracy of billing data and ensure costs are in line with market rates.

Compare invoices against purchase orders and receive documents to confirm the receipt of items ordered or the performance of services.

Contact clients/customers regarding invoice errors, duplication, pricing discrepancies, and other related issues.

Monitor the dedicated invoice inbox and distribute invoices to respective accounts team as necessary.

Ensure timely processing of invoices to meet set deadlines for payments/discharges

Arrange swift payments for all incoming shipments

Liaise with freight forwarder, customers and suppliers to ensure all consignments are properly received and assigned to respective destinations within reasonable time and correct invoice raised.

Monitoring shipments files and respective charges from port of departure to final destination

Follow up and control cost estimates and pricing on importations

Organize and arrange shipping lines with ocean freight controllers where necessary

Monitor the status of the shipment from port of origin, and prepare necessary logistics for arrival 

Advice company on business operations and profit maximization strategies. 

Manage invoices, shipping files and all documentations in the division/department

Ensuring all the correct documentation is sent to the responsible parties in a timely manner

Opening files on BOS for their respective shipments as per procedure

Allocation of invoices for their respective shipments, 

Manage preparation and handling the customs documents 

Manage invoicing and ensure the charges are correct 

As a responsible controller, to be able to justify any discrepancies arising from your files and invoices

Ensure timely clearance of files and timely invoicing is done

Other Special Requirements;

Advanced Diploma or Bachelor’s degree in shipping logistics management, Clearing & forwarding or related field of study

2+ years of experience in progressively import logistics management

High Level of Computer Literate

Microsoft Package (Word, Excel, Power point,)

Microsoft E-mail & Outlook program

Knowledge of special computer programs/software’s; SAP, BOS, TANCIS etc

High Level Communications & Interpersonal skills

Excellent attention to detail and accuracy in data verification.

Effective communication skills for liaising with vendors and internal stakeholders.

Ability to prioritize tasks and manage time effectively to ensure timely invoice processing.

Send your CV application to david.godfrey@za.steinweg.com.   Deadline of application 6th September 2024